Minutes of October 6, 2008, meeting

The Terrace at Highpointe Homeowners Association
General Membership Meeting
October 6, 2008
Minutes

I. Roll Call:

20 units were represented. Absent: 16, 18, 19, 20, 21, 27, 28, 31, and 33.

II. Introductions & Announcements:

• A moment of silence was observed in memory of Leona Lohnes.
• 5 Hyland Circle has been sold and the Drs. Hong are now in Louisville, KY.

III. Minutes of May 2008 Meeting

The minutes as submitted were approved without dissent.

IV. Report of the Treasurer

Kathy Wade distributed the 2008 Asset Summary and the 2008 Budget/Expenditure Report. A motion to accept the report was made by Joe Jasiewicz, seconded by Bill Wade and approved without dissent. Several 4th quarter dues are still outstanding and members are reminded that a late fee is applied when payments are more than 10 days in arrears.

V. Reports of Committees

• Grounds: Harvey Bailey reported that (1) the new contract for Vintage Landscaping includes an increase of $700 and an amendment that allows for surcharges if the cost of diesel and/or mulch increases; (2) the contract for snow removal was increased $25 for each time for 3-12” of snow and each salt application was increased from $90 to $110.

• Beautification: no report. Thanks from all to Betty Looney, Harvey & Lorraine Bailey and Kathy Wade for another great job.

• Architectural: Request, for an all-season room at 12 Hyland Circle, was reviewed and approved.

• Rules: No report.

VI. Old Business

• Summer picnic 2008: A good time was had by all. Thanks to Nadeen Thompson, Polly & Bob Hayward and Terry Page.
• Summer picnic 2009 committee: Amy Willard (Chair), Joe Claeys, Claire Steiner, Maryanne Gordon and Nadeen Thompson.
• Road repairs: Bill Dowd spoke with Troy DPW Commissioner Bob Mirch and was told that this is a low priority for the City of Troy.
• Exterior Paint colors: Members are reminded that paint must be chosen according to the information that has been distributed. Additional copies are available from the Board Secretary.
• Neighborhood garage sale in 2009: Motion by Paula Fox-Murphy, seconded by Nadeen Thompson received three votes in favor. Motion did not pass.

VII. New Business

• 2009 Budget: Unchanged from 2008. A motion to accept the report was made by Trent Cox, seconded by Bill Wade and approved without dissent.

• Holiday Party 2008: This will be held at the Epicurean. Bill & April Dowd and Joe Claeys will organize.

• Continued thanks to Polly Hayward for arranging for the meeting room for membership meetings.

• The next meeting will be held at 7 p.m. Monday May 4, 2009, at Faith Lutheran Church.

Meeting adjourned at 7:45 p.m.

-- Submitted by Patricia E. Whitman, Secretary of the Board, October 6, 2008.