Minutes of May 4, 2009, meeting

The Terrace at Highpointe Homeowners Association

General Membership Meeting Minutes

May 4, 2009


I. Roll Call: 29 units were represented. Absent: 5, 18, 20, 27 and 33.

II. Introductions & Announcements

· New homeowners Rose Hastings-Weaver (13 Hyland Circle) and Ed and Elaine Riley (19 Hyland Drive) were introduced.

III. Minutes of October 2008 Meeting


The minutes were approved as submitted without dissent.

IV. Report of the Treasurer


Due to the clean-up costs following the ice storm and the costs of snow removal, the reserve fund needs to be restored. Treasurer Kathy Murray reported that for 2010, there will probably need to be an increase to the quarterly fees by perhaps $20.00 per quarter. This will be discussed at the October Meeting.


V. Reports of Committees


• Grounds: (1.) Harvey Bailey reported there will be no increase in the cost for fertilizer and lawn care for next year because terms were frozen in the current contract. (2.) The remaining tree stumps from the ice storm will be ground-down and reseeded.  (3.) The annual Spring Cleanup will be held at 9 a.m. Saturday, May 23.  A notice will be posted.

• Beautification: Lorraine Bailey, after many years, announced she is resigning from this committee.

• Architectural: No new requests.

VI. Old Business

· Summer picnic 2009 committee: The event is scheduled for Sunday, Sept. 13. The volunteers for the planning committee are Amy Willard (Chair), Joe Claeys, Rosie Hastings-Weaver, and Nadeen Thompson.

VII. New Business


• National Grid cut down trees behind Nos. 1-4 Hyland Circle and did not remove the debris. Bill Dowd reported he had checked with the utility and was told it had no intentions of removing debris from its right-of-way. Tom Chichester added that National Grid workers have told him they do only cuts, not removal. He also said Jeff from Vantage Landscaping has expressed an interest in removing the fallen trees for his own use.
• Bill Dowd reported that since the change in ownership at Diamond Ridge, we have heard nothing about any building plans.
• Tom Chichester reported that Rose Golino is going to change her pole light and garage light.  If anyone else wants to change their lights, please contact Tom. (Note: The Architectural Committee several years ago pre-approved replacement of the original lights for all homes as long as they remain uniform with the newest style in use on the Terrace.)
• Teri Page said she wants to move her house number to make it more visible for emergency calls. Bill Dowd said he will have the Architectural Committee long into the subject.
• The next meeting will be held Monday, October 5, at Faith Lutheran Church.

Meeting adjourned at 7:31 p.m.



Submitted by John Milliren, Vice President of the Board.