Minutes of May 16, 2011 meeting

Terrace at Highpointe Community Association

General Membership Meeting Minutes
May 16, 2011  

Attendance (24 units): 1,3,4,6,7,8,9, 11,12,14, 15, 16, 18, 19, 21, 22, 25,26, 28,
29,30,32,33, 34.

President Bill Dowd convened the meeting at 7 p.m., then called for a moment of silence in honor of the late Julia Austin.

• Bill welcomed new Terrace resident Ned Elasky, and the returning "snowbirds."

• The reading of the minutes of the General Membership Meeting of October 4, 2010 was waived upon unanimous consent.

Jerry Gordon gave the Treasurer's Report. Due to the extreme winter, the cost of snow removal is $7,000 over budget. The Board will have to decide in October how to handle any budget deficits. There was a saving of $4,000 by eliminating spring  mulching this year. Bill commented that the Board of Directors has adopted a policy stating that if the Association’s checking account balance is below $6,500 or above $10,000 at the end of the calendar year, an automatic review of the dues structure will be triggered. The Treasurer's Report was adopted without dissent.

• Architectural Committee: No activity since the last member meeting.

• Grounds Committee: Harvey Bailey reported that two trees uprooted during a winter storm have been replaced in the strip fronting Hyland Court. In addition, many sections of lawn were reseeded to make up for ice and snow damage.

He also announced a June Spring Cleanup event. There also will be a sign-up sheet posted in the mailbox gazebo for those residents who do not want their shrubs pruned by Vintage Landscaping this year. Harvey suggested that the Association could skip the mulching every two years.

In response to a question regarding the cost of snow plowing, Harvey commented that Mark is dependable, he is the only one who will shovel sidewalks, he always comes when needed, and he was available to rake the roofs.

Harvey reported that the seal coating of the common blacktop areas will be done by Vintage at a cost of $1,500. He noted that all Hyland Court residents needs to have their driveways seal coated.


• Beautification Committee: Bill thanked Ginny Chichester and Claire Steiner for their work.

• Old Business:

Bill announced that a "How-to document" based on the original Bylaws of the Association has been prepared and asked members to pick up a copy before they left the meeting. It is intended to be a quick guide to Terrace rules and policies.

New Business:

Volunteerism -- Bill commended Tom Chichester and Harvey Bailey for the large amount of work they have done to replace the two blue spruce trees, as well as their ongoing efforts to maintain the terrace grounds. He also said we need more people to be involved in the Association's activities, especially since we have a lot of professional expertise among residents. We will need volunteers to serve on the Board of Directors when three seats are up for election in the Fall. Bob Hayward, a past president, was asked to again head the Nomin ating Committee fir the October election.

The next meeting was scheduled for 7 p.m. October 3, 2011.