Minutes of May 5, 2007, meeting (revised 10/2)

The Terrace at Highpointe Homeowners Association
General Membership Meeting
May 7, 2007
Minutes

Roll Call: 20 units were represented. Absent: 5, 6, 10, 11,12, 13, 18, 19, 20, 25, 27, 31, 32, 33.

I. Minutes of October 2006 Meeting

A motion to accept the minutes as offered was made by Bill Wade, seconded by Shirley Fischer, and approved without dissent.

II. Report of Treasurer

Kathy Wade distributed the 2006 Asset Summary and the 2006 Budget/Expenditure Report. Dead trees were removed ($200); snow costs were less than expected.

III. Reports of Committees

• Rules: Joe Claeys reported that the bylaws have been revised and recommended that they be sent to HOA members for review at the fall meeting. The expenses related to filing and recording the bylaws will be determined by the fall meeting.

• Grounds: (1.) All Seasons applied fertilizer on 5/7/07. Everyone needs to water their lawns for the fertilizer to become effective. The next two applications will be for dandelions and then for weed & feed. (2.) Vintage will call Harvey the day before each application and Harvey will post a notice on the bulletin board. (3.) The snow removal contractor terminated his contract, citing too little profit for the amount of work involved. Harvey has contacted Mark Vincent to discuss. This will be placed on the agenda for the fall meeting. (4.) Spring Clean-up Day will be June 2, starting at 9 a.m. A notice will be posted on the bulletin board.

• Beautification: Shirley Fischer is stepping down due to family commitments. Lorraine Bailey agreed to assist the remaining members in caring for the flowers by the mailboxes.

• Architectural: (1.) Bill Dowd reported that the committee approved one request for an awning and two requests for patios.
(2.) Tom Chichester reported that some units have had problems with their sump pumps. Each unit needs to make sure the power to their pump is on since one unit usually affects the adjoining unit. Residents may contact Tom with any questions.

IV. New Business

(1.) It was agreed that the summer picnic will be held on July 21. Members of the picnic committee are Terry Page, Joe Claeys, Claire Steiner, Joan Coyne and Maryanne Gordon. Bob Hayward will be responsible for the tent.

(2.) April Dowd volunteered to be in charge of the annual Holiday Party again.

(3.) Bill Dowd announced that the election of board members will take place at the fall meeting and requested anyone interested in participating on the board contact him in advance of the 7 p.m. Tuesday, Oct. 2, meeting at Faith Lutheran Church.

Adjourned at 7:45 p.m.

Submitted by John Milliren, Vice President; distributed by Patricia E. Whitman, Secretary of the Board, May 14, 2007 (rev. 9/27/07).